Adding Website Email to Personal Email

If you need to receive business email as well as personal email, things start to get a little more complicated.

As we covered in a previous Tech Note, the general process for all forms of email is:

• A email is sent
• The email is delivered to a web-based mailbox
• The email is retrieved by your email client

Personal Email

For many people people, the web-based mailbox for personal email is that belonging to the ISP (i.e., the company that provides your internet connection). Or you might be using a Yahoo mailbox. Or a Hotmail mailboxes. Or the mailbox of countless other providers.

Receicing Website- Business Email

There are two main ways that the these website emails can get to you.

• Redirection
• Dedicated mailbox

1) Redirection

Perhaps the easiest thing to do is for the website mailserver to redirect incoming email to your personal mailbox:

• The email is sent
• The email is redirected by the website mailserver
• The email is delivered to a web-based mailbox
• The email is retrieved by your email client

Advantages:

• Simple to set up
• No changes required to the user's email client settings

Disadvantages:

• A mixing of Personal and Website email
• Vitually impossible to test

2) Dedicated mailbox

Here's the approach that we much prefer:

• A email is sent
• The email is delivered to a web-based mailbox belonging to the website
• The email is retrieved by your email client

Advantages:

• Easy to test
• Keeps personal and business email separate
• Opens up lots of configuation/usable options

Disadvantages:

• Trickier to set up Outlook